Effective 12 October 2026 · Version 2026-10-12.1
Castdesk is operated by Kequtech Innovations Kft. These terms apply when you create an account, publish a casting call or submit an application. Company details are in the Impresszum / Imprint. Questions and support requests may be sent to [email protected].
1. What Castdesk provides
Castdesk lets organizers publish application forms and review, bookmark and export applications. Applicants can apply without an account. Applications submitted while signed in save reusable details and photos to the account. Signing in after a guest submission links applications matching the verified email and fills empty profile fields, keeping existing values. Photos from newly linked applications are saved up to the collection limit. The current service is free. Any future paid service will require separate pricing and agreement before a charge is made.
Castdesk supplies the application tools. The organizer is responsible for the casting call, selection, communication, compensation and any resulting engagement. An application receipt confirms submission; it does not guarantee selection, a reply or work. Castdesk does not verify every organizer or production.
2. Eligibility and accounts
You must be at least 18 to use Castdesk. You must provide accurate information, control the email address you use and keep your sign-in links private. If you act for an organization, you must have authority to do so.
Tell us if you believe someone has accessed your account without permission. We may restrict access to investigate misuse or protect people and the service.
3. Applicant information and photos
Only submit information and photos you are entitled to share. You retain your rights in your material and permit Kequtech to store, resize, check for abuse and display it as needed to provide Castdesk, including delivery to the organizer you apply to and processing by the service providers described in the Privacy notice. This permission does not allow us to sell your photos, publish a public applicant directory or use them to train AI models.
The organizer receives your application, photos and contact details and may download them. Their subsequent use, retention and contact are their responsibility under applicable law. Submitting an application is not blanket consent to unrelated marketing or unrestricted future use. Contact the organizer about their casting decisions or copies they hold, and Kequtech about data held by Castdesk.
Submitted applications are fixed records. Updating saved details or removing a saved photo does not change a previous application. Sign in with your application email to delete an application from My applications, including one you did not submit yourself. Receipt emails include a verification link. You can apply again while the call is open. For other corrections or copies held outside Castdesk, use the contact routes in the Privacy notice.
4. Organizer responsibilities
Identify yourself accurately and explain the production, requirements, dates and compensation honestly. Before collecting applications, provide your contact details and any additional privacy information applicants need, for example in the call introduction. Ask only for information necessary for casting. Do not request special-category personal data or criminal-record information through Castdesk.
You are responsible for your lawful basis for reviewing, bookmarking, exporting and contacting applicants, handling their rights requests and keeping downloaded copies secure. Limit access and use to authorized casting purposes. A bookmark is a review tool; it does not grant additional permission to contact a person or keep their data indefinitely.
5. Acceptable use
Do not publish deceptive or unlawful calls, impersonate others, discriminate unlawfully, harass people, upload infringing material or malware, scrape applicant information, send unsolicited bulk messages or bypass access and upload limits. Do not upload pornography, graphic violence or other abusive material. We use OpenAI’s Moderation API to check uploaded photos and brand images, application answers and casting-call text. Images are checked during upload, even if you do not complete an application. These automated checks can reject content and can make mistakes; contact [email protected] if you believe a rejection was incorrect. Organizers can use Report application to flag and archive an application. Report other suspected abuse to [email protected].
We may remove unlawful material or suspend misuse. Where reasonably possible we will explain the action and allow you to contact us, except where doing so would compromise safety, an investigation or a legal obligation.
6. Retention and deletion
Closing a call stops intake. Applications, notes, favorites and bookmarks are removed from Castdesk after the call has been closed for 12 months. Reopening starts a new intake period; its next closure starts a new 12-month period. Reopening does not restore expired or deleted applications.
Deleting a call removes its applications and associated bookmarks sooner. Saved account photos and photos used by other retained applications remain. Temporary exports expire after one hour. Deletion from Castdesk cannot remove copies already downloaded by an organizer. The Privacy notice explains other retention periods and account-closure requests.
7. Organizer data-processing terms
For application data processed on your behalf, you are the controller and Kequtech is your processor. These terms form our processing agreement. Its subject is collecting, storing, displaying, exporting and deleting adult applicants' contact details, form answers and photos, together with your review notes and selections, for your casting purposes. It lasts while that data is held for you under the retention rules above. You determine the lawful purpose, questions and permitted recipients and remain responsible for your controller obligations.
By using Castdesk, you instruct Kequtech to honor deletion by applicants who verify the application email address. Kequtech otherwise processes this data only on your documented instructions through Castdesk and lawful support requests, including international transfers, unless required by EU or Member State law. We will inform you of such a requirement unless legally prohibited, and tell you if an instruction appears to breach data-protection law. People authorized to process the data must be bound to confidentiality.
We maintain measures appropriate to the risk, including restricted account access, private media storage, protected transmission, bounded verification links and reference-aware deletion. We assist you with data-subject requests, security, breach notifications, impact assessments and supervisory-authority consultations, taking account of the processing and information available to us. We notify you without undue delay when we become aware of a personal-data breach affecting your application data.
You authorize Railway for hosting, database and private object storage, SMTP2GO for transactional email, and OpenAI for automated content checks, as subprocessors. We impose the applicable data-protection obligations on subprocessors and remain responsible for their performance of those obligations. We will give advance notice of intended additions or replacements so you can object on reasonable data-protection grounds before they process your data. If we cannot resolve an objection, you may export your data and end the affected service.
On your choice when processing ends, we return data through export or delete it, and delete remaining copies unless applicable law requires retention. Secure recovery copies expire through backup rotation and are not used for unrelated purposes. We provide information needed to demonstrate compliance and allow reasonable audits, including inspections, by you or your appointed auditor, with arrangements that protect other users' data. Contact [email protected] for assistance or audit arrangements.
8. Availability and responsibility
We aim to provide a reliable service but do not promise uninterrupted availability or error-free operation. Keep copies you lawfully need and allow time for uploads and email delivery. We may maintain, change or discontinue the service, giving reasonable notice of material changes where practicable.
To the extent permitted by law, Kequtech is not responsible for an organizer's casting decisions or agreements, or indirect losses arising from use of Castdesk. Nothing here limits liability that cannot lawfully be limited or affects mandatory consumer rights. Castdesk's branding and software remain protected by their applicable intellectual-property rights.
9. Law and changes
Hungarian law governs these terms, without removing mandatory consumer protections or court rights that apply to you. Material changes will be announced before they take effect where practicable. Changes do not retroactively authorize new uses of existing applicant data. The effective date and version identify the published terms.